Inspections are a crucial part of any safety and compliance program, but how they’re carried out can make all the difference. The old school methods may have relied on pen and paper forms or Word processing software to record data about employees’ work performance; however, modern technology (like a cloud-based safety management platform) offers some immensely powerful solutions that take inspection efforts to the next level entirely!
1. Scheduling
Scheduling is the first step to any inspection program. With modern safety management platforms, this process can be automated and performed at your desired frequency with features for setting certain checklists in advance as well as organizing pending inspections all from one source, so you don’t have a million things going on at once.
2. Going Mobile
A quality management platform will typically include a user-friendly mobile application interface. These apps are optimized for the smartphone or tablet screen and allow inspectors onsite access to enter findings, photos with their camera hardware while on-site – all through an easy-to-use app.
3. Identify Repeated Issues
The potential to quickly identify and remark on repeat violations is a major benefit of using a safety management platform. Safety inspection reports are constantly being updated by users, who can add comments that provide context for future inspections in real-time as well as avoid repeating issues at their current location or asset
– Cloud-based platforms ensure all data related to an individual’s work activities (such as past observations) remain accessible without having them stored locally.
4. Review Workflows
The safety management platform allows for a more efficient workflow as it supports the review and comment processes of audit findings. Setting this up in your company will allow you to have peace of mind knowing that everything has been looked at before any corrective actions are taken, saving both time and money on unnecessary paperwork.
5. CAPA Tracking
The most tedious task administrators face is tracking each corrective action to completion. With a cloud-based safety inspection program, these actions can be easily monitored and sorted by due date or severity in the system for easy access at any time.
6. Automated Reminders
With safety management platforms, administrators can send automated email reminders addressing overdue actions. Reminders are configured to include timing and frequency so that any issues requiring elevation by additional parties (areas supervisors or department heads) will be transparent in their nature due to this software’s ability to combat human error with accountability increased at every turn.
7. Action Reassignments
The safety management platforms allow for extensions or reassignments of corrective actions to be requested by end-users. These enhancements will help administrators manage issues more effectively in all corners of your organization!
8. Inspection Report History
The safety management platforms are so advanced that they allow you to access historical inspection reports. There’s no need for tedious handwritten logbooks when all data and information is stored securely in the cloud, ready at your fingertips with just an internet connection!
9. Data Dashboards
A safety management dashboard provides a perfect snapshot of your safety program. Data can be easily monitored, trends identified and resources allocated to promote safer work environments for employees.
10. ERP Integrations
The integration of safety software with other enterprise resources is a critical element in effective management. This process not only provides end-to-end support for employees but also helps decision-makers avoid the hassle and cost associated with multiple platforms by providing one system that can do it all.
